The following architectural control guidelines apply to the Ranch Colony developments known as Ranch Estates and Ranch Acres. These guidelines shall be administered and enforced through the Ranch Colony Property Owners Association (RCPOA) board of directors and an Architectural Review Board (ARB), as provided in the Ranch Colony Articles of Incorporation, Deed of Dedication, and By-Laws. This document replaces and supercedes all previously issued RCPOA Architectural Guidelines.
Certain requirements regarding the location, design and appearance of residential structures, out buildings and other non-residential structures, earthwork, and landscaping within Ranch Estates and Ranch Acres are contained legally recorded covenants applicable to those properties.
It should be noted that the Ranch Estates covenants differ in some respects from those for Ranch Acres. Property owners are cautioned to ensure that they are using the document applicable to their particular parcel(s) when reviewing the covenant requirements.
The guidelines provided below are in addition to the covenant requirements. In the event of any dispute of interpretation between the two documents, the provisions of the covenants shall prevail.Procedures:
1: Application for ARB Approval:
Prior to the commencement of any clearing, excavation, construction, modifications, or other work, three* sets of plans must be submitted to the ARB for review and approval. The plans may be mailed to: Chairman, Arch. Review Bd., Ranch Colony Property Owners Association, P.O. Box 422, Jupiter, FL 33469-0442, or they may be given to any incumbent member of the board of directors of the ARB for transmittal to the Chairman of the ARB. For residential structures and all types of outbuildings, the minimum required plans are:
A: A plot plan, showing the location of the structure on the property, with dimensions to each property boundary line (e.g. setbacks)
B: Architectural/structural plans, to include a floor plan(s), and an elevation for each side of the structure(s.) These drawing, or accompanying specifications, must specify the material and color of all exterior surfaces, including the roof.
C: Landscaping plans, showing the location and type of all landscaping material to be placed on the property as part of the proposed construction.
For fences, walls, and gates, the minimum required plans are:
A: A dimensional plot plan showing the exact location on the property of the structure, and indicating the height of the fence or wall along its entire length.
B: Specifications for the type of fence posts to be used, the method of anchoring the posts, the type of fence wire, the exterior finish of walls, and the color of paint or stain (if any) to be used on the exterior of fence(s,) wall(s,) or gate(s.)
* One set of plans will be returned to the applicant upon ARB approval. The second set will be retained in the ARB files. The third set will be forwarded to the RCPOA management company for permanent file.2. Request for Deviation or Waiver
Any request for deviation from, or waiver of, the applicable covenants or the guidelines presented below must be submitted in writing to the ARB as part of the initial submission of plans. Such request will be considered by the ARB as part of the overall review of the application by the ARB.3. Approval:
The ARB will render a decision within 30 calendar days following the receipt of an application for review. The decision (e.g. approval or disapproval, including any conditions,) will be entered on all three sets of the submitted drawings and/or specifications, one set of which will be returned to the applicant. Any approval subject to conditions will be considered an interim approval only.
In the event that a properly submitted application for review receives no response from the ARB within 30 calendar days from receipt by the ARB chairman, that application shall be deemed to be unconditionally approved. If the ARB determines that more than 30 days are required for initial consideration of the application, or to allow time for the satisfaction of conditions attached to an interim approval, a written notification to that effect; including the reason(s) for the delay shall be provided to the applicant.
Once all conditions attached to an interim approval are deemed satisfied by the ARB, a written final approval will be issued to the applicant.
Should the RCPOA board of directors be required to seek legal action in the enforcement of applicable covenants, or the guidelines presented below, the offending property owner(s) on behalf of themself, their family members, guests, or lessee, shall be responsible to the RCPOA for all costs incurred in the successful enforcement action, including reasonable attorney’s fees.4. Dispute Resolution:
A: Any decision rendered by the ARB may be contested by the applicant within 15 days following notification of the decision. The applicant must request a review of the decision by the ARB and must appear personally at the hearing.
B: If a contested decision is not resolved through a review by the ARB, the applicant may, within 30 days of the ARB review, submit a written request for a hearing of his/her grievance by the RCPOA board of directors. The resulting decision of the board shall be final.